Office Manager

 

Position: Office Manager 

Reports to: President 

Status: Full-time / exempt 

Location: Rancho Bernardo 

 

ABOUT MICROTEK: 

Microtek is a microelectronic manufacturing company, established in 2015. Microtek’s vision is to deliver novel life sciences services, devices, and therapeutics to provide equitable access and a meaningful connection to healthcare. We provide innovative product development by incorporating microelectronics manufacturing, engineering, bioscience, and pharmaceutical strategies.  We use state-of-the-art equipment and procedures to discover new chemical entities (NCEs) or new biological entities (NBEs) with therapeutic potential, for integration into our microelectronic technologies. 

 

WHO SHOULD APPLY: 

We are seeking an office manager. The main function will be working in the office organizing and coordinating office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. Our ideal candidate will have a keen eye for detail and process improvement, and the ability to work independently. 

 

PRIMARY RESPONSIBILITIES:  

  • Responsible for general office administration by overseeing administrative procedures, inventory control, office staff supervision and task delegation  

  • Using QuickBooks to support Finance: Process Invoices, Accounts Receivable, Accounts Payable, Banking, and GL  

  • Support Sales Order activities: Process incoming customer purchase orders, sales orders, shipments, invoicing, and customer surveys  

  • Daily support for Purchasing: generate Purchase Orders and helping maintain the Approved Supplier List  

  • Provide facilities and office systems/equipment support  

  • Create manual packing slip, package shipment and shipping label(s)  

  • Order office supplies and clean room supplies  

  • FedEx/UPS drop offs and pick up packages at local contracted businesses  

  • Maintaining personnel records, paperwork, etc.  

  • Verifying incoming/outgoing materials is properly done by ISO standards  

  • QA Documentation – document sign offs for training/personnel records  

  • Oversee adherence to office policies and procedures   

  • Must be able to run errands and tasks at the same time (mileage reimbursement, 10-15 radius but could be traveling to LA rare but possible)  

  • Provide general support to visitors   

  

DESIRED QUALIFICATIONS AND COMPETENCIES:  

  • High School diploma or GED  

  • Office management, administrative or assistant experience 

  • Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision  

  • Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people  

  • Good verbal and written communication skills  

  • Proficient in MS Office and Excel  

PREFERRED SKILLS AND ABILITIES:  

  • Leadership and coordination skills.  

  • Flexible and organized. Able to plan and organize activities accordingly and handle various tasks simultaneously.  

  • Decision making skills and ability to work independently in a start-up environment.  

  • Due to small business environment, must be able to assume responsibilities beyond scope of job description.  

  • Demonstrate Management Representative role and responsibilities per ISO 13485 requirements.  

 

COMPENSATION: 

This is a full-time role with an annual salary based on level of experience and education. This position includes company standard benefits: 

  • 401k retirement plan with 5% employer match and immediate vesting 

  • Access to health/dental/vision plan 

  • Accidental death and dismemberment and disability insurance  

  • 10 paid holidays  

 

EQUAL OPPORTUNITY EMPLOYER:  

Microtek is an equal opportunity employer.  We encourage all qualified candidates to apply, regardless of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation, or political philosophy. We welcome people from non-linear/non-traditional experience and educational backgrounds to join our team. Should a candidate be offered the position, they will need to show documentation of the ability to work in the U.S. including completing an I-9. We will also conduct background checks including a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

 

TO APPLY: 

Interested applicants should send their resume to essence.rodriguez@mtek.com.